Run Your Entire School From One Simple System

Everything your school needs — students, attendance, grades, finance, parent communication, and reports — all in one easy system.

Built specifically for Ethiopian schools. Designed to reduce paperwork, save teachers' time, and give parents instant visibility — all at an affordable price.

44Interactive Screens

10Major Modules

6User Roles

📱Mobile Ready Design

🌐Offline First

⚙Fully Customizable

⭐ Start Here – 5‑Minute Tour

Featured

If you only have a few minutes, explore these screens first. Each one shows how AFIFA solves a real school problem.

① ⭐⭐⭐⭐⭐

School Dashboard

See everything happening in your school on one page.

Why directors love it: Attendance today · Fee collection · Student statistics · Teacher activity · Alerts

② ⭐⭐⭐⭐⭐

Student Registration

See how new students are admitted in minutes.

Why it matters: No more paper forms · Auto‑generated admission numbers · Guardian linking

③ ⭐⭐⭐⭐⭐

Attendance

See how teachers take attendance — even offline.

Why it saves time: Mark present/absent/late in under 2 minutes · Works without internet

④ ⭐⭐⭐⭐⭐

Grade Management

Automatic calculations. Professional report cards.

Why teachers love it: No manual averaging · Instant class rankings · One‑click report cards

⑤ ⭐⭐⭐⭐⭐

Parent Portal

Parents check attendance, grades, and announcements.

Why parents appreciate it: 24/7 access · No more phone calls · Transparent communication

⑥ ⭐⭐⭐⭐⭐

Finance

Track payments and outstanding balances.

Why bursars rely on it: Real‑time invoice tracking · Payment receipts · Reversal audit

Why schools choose AFIFA

✅ Reduce paperwork – No more stacks of attendance sheets and grade books.
✅ Save teachers' time – One-click attendance and grade entry, even offline.
✅ Eliminate manual calculations – Grades, averages, and ranks are automatic.
✅ Parents see attendance and grades instantly – Mobile parent portal keeps families informed.

✅ Secure student records – Role‑based access and full audit logs.
✅ Works even without internet – Teachers can work anywhere, sync later.
✅ Affordable for small and large schools – Pay only for what you need.
✅ Customized for your school's workflow – We adapt to you, not the other way around.

Imagine managing your entire school without paperwork, without lost attendance sheets, without manual report cards, and with parents always informed.
AFIFA helps schools work faster, make fewer mistakes, and provide better service to parents.

Current School Management vs. AFIFA

❌ Without AFIFA

Paper attendance sheets
Manual grade calculations
Difficult reporting
Parents must visit school
Duplicate data entry
Lost or damaged records
No audit trail

✅ With AFIFA

Digital attendance, offline‑ready
Automatic calculations
Instant reports and dashboards
Parent portal, accessible anywhere
Single source of truth
Secure, backed‑up records
Full audit log for accountability

What you'll explore

Over 44 interactive screens across 10 major modules.

👨‍🎓 Student Management 📚 Academic ✅ Attendance 📊 Grades 💰 Finance 👪 Parent Portal 🔄 Offline Sync 🔐 Administration 📋 Reports ⚙ Settings

📌 How to explore

Start the 5‑Minute Tour – click the big button above.
Use the Quick Access cards – jump to any of the 6 featured screens.
Browse all 44 screens – use the dropdown at the top.
Read the explanation above each screen – who uses it, why, and the benefit.
Contact us for a live demo tailored to your school.

✔ Designed using international software engineering standards ✔ Offline‑first architecture ✔ Role‑based security ✔ Audit logging ✔ Scalable cloud architecture ✔ Designed specifically for Ethiopian schools ✔ Fully customizable

📌 About this demonstration: This is a demonstration version showing the planned system design. The final system will include live data, user accounts, mobile apps, SMS integration, advanced reports, backups, security, and custom features for your school.

❓ Frequently asked questions

Is this finished?

No. This is the demonstration version showing the design and user experience. The final product is built to your school's needs.

Can it be customized?

Yes. Every school is unique. We adapt the system to your grading, reporting, fee structure, and workflow.

Does it work offline?

Yes. Teachers can enter attendance and grades without internet. Data syncs automatically when connection returns.

Can it support my grading system?

Yes. AFIFA is flexible — we configure components, weights, and grading scales to match your school's policies.

Can small schools afford it?

Yes. We offer pricing based on student count and modules. Small schools pay less. Only pay for what you use.

How long does implementation take?

Typically 2‑6 weeks depending on school size and customizations. We handle setup, training, and data migration.

💰 Designed for schools of every size. Whether your school has 100 students or 5,000 students, AFIFA can be configured to match your operational needs and budget. Only pay for the modules you need.

📬 Interested in seeing your own school using AFIFA?

Contact us for a live demonstration, free consultation, price estimate, or a school‑specific proposal.

📞 Phone: +251 952523392 📧 gmail: abdulsemedmohamed3@gmail.com 📱 Telegram: @afifa_digital

Your school is unique. Your management system should be too.

AFIFA is designed to adapt to your school's workflow — not force your school to adapt to software. Let's build a solution that works for your teachers, administrators, parents, and students.

📞 Contact us today

🖥️ Global App Shell

Who uses it: All staff (teachers, bursars, directors, record officers)

What it does: This is the main layout every staff member sees after logging in. It includes the top bar (search, sync status, language switcher) and a left navigation menu.

Benefits: Consistent navigation across the whole system – users always know where they are and can quickly jump to other modules.

Result: Staff spend less time finding things and more time on their actual work.

Global App Shell

Shared desktop/tablet layout used by authenticated staff screens.

AFIFA School2026/2027 - Term 1

Search...

OnlineSync 0EN / AM

Dashboard

Students

Academic

Attendance

Grades

Reports

Finance

Sync

Admin

Page Title

Breadcrumb / context / current filters

Metric

1,240

Status

Ready

Alert

Needs Review

Main Content

Name	Status	Actions
Example row	ACTIVE

🔐 Staff Login

Who uses it: All staff (teachers, bursars, directors, record officers)

What it does: Secure login for all staff using a username, password, and school code.

Benefits: Quick and secure access. School code ensures only authorised users from your school can log in.

Result: Staff start their day instantly without complicated login procedures.

Staff Login

Staff password login. Uses school code, not tenant UUID.

AFIFA School Management

Staff login

School Code

AFIFA

Username

sara.m

Password

********

English Amharic

📱 Parent OTP Login

Who uses it: Parents

What it does: Parents log in using their phone number and a one-time password (OTP) sent via SMS. The phone number must be verified by the school.

Benefits: Simple and secure for parents – no password to remember. Only the parent with the registered phone number can access their child's information.

Result: Parents stay connected to their child's school life without frustration.

Parent OTP Login

Phone OTP login. Requires school‑approved phone number.

Parent Login

Phone Number

+251911234567

1

2

3

4

5

6

Expires in 04:12. Resend after 30 seconds.

📊 Director Dashboard

Who uses it: School Director / Principal

What it does: High‑level overview of the entire school – student numbers, attendance, pending approvals, fee collection, and sync issues.

Benefits: Gives the director a quick snapshot of school health. Identify problems (e.g., missing attendance) and take action immediately.

Result: Directors make faster, data‑driven decisions with confidence.

Director Dashboard

Executive overview for school operations.

Dashboard

Students

Approvals

Reports

Finance

Director Dashboard

Today, 27 Jun 2026

Active Students

1,240

Present Today

91%

Pending Approvals

8

Report Cards

3 pending

Fee Collection

72%

Sync Issues

2 conflicts

Recent Activity

Time	Actor	Action
10:30	Record Officer	Approved attendance
09:20	Bursar	Recorded payment

Alerts

3 sections missing attendance.

2 reports waiting release.

1 payment reversal pending review.

👩‍🏫 Teacher Dashboard

Who uses it: Teachers

What it does: Shows the teacher all their assigned classes and pending tasks – attendance and grade entry.

Benefits: Teachers see exactly what they need to do today – no wasted time searching. Offline‑ready, so they can work even without internet.

Result: Teachers spend less time managing paperwork and more time teaching.

Teacher Dashboard

Teacher work hub. Offline‑ready.

Teacher Dashboard

Offline-ready assigned work

Offline - 5 pending

Grade 7 A

42 students | Math

Grade 8 B

39 students | Math

Grade 9 A

35 students | Physics

Pending Work

Attendance not submitted: Grade 8 B. Scores pending sync: 12.

📋 Student List

Who uses it: Teachers, Record Officers, Directors

What it does: Shows all students with filtering by grade, section, and status. Role‑scoped – teachers see only their own students, directors see all.

Benefits: Easy to find any student quickly. Administrators can add new students, and the list supports bulk import for fast onboarding.

Result: No more searching through paper files – student data is available in seconds.

Student List

Paginated roster with role-scoped visibility.

Students

Admission #	Name	Grade	Section	Status	Actions
2026-001	Alem Tesfaye	7	A	ACTIVE
2026-002	Hana Bekele	7	A	SUSPENDED

✏️ Student Registration

Who uses it: Record Officers, Administrators

What it does: Add or edit student details – personal info, status (active/suspended), and guardian linking.

Benefits: Quick and complete student profile creation. Supports local names in Amharic. Guardian linking is essential for parent access.

Result: New students are registered in minutes, not hours.

Student Registration

Create or update student identity and status.

Add Student

Identity

Admission Number

Auto-generated

Status

ACTIVE

Gender

Female

First Name

Hana

Middle Name

Bekele

Last Name

Abebe

First Name Local

ሃና

Date of Birth

2014-05-15

Enrollment Date

2026-09-01

Guardian

No linked guardian yet.

👤 Student Profile

Who uses it: Teachers, Directors, Parents (limited view)

What it does: Complete view of a student's record – personal, enrollment, attendance, results, fees, and audit log.

Benefits: All student information in one place. Role‑based tabs ensure everyone sees only what they need.

Result: Staff and parents get a complete picture of each student without jumping between systems.

Student Profile

Role-based tabs for student details.

Alem Tesfaye ACTIVE

Admission 2026-001 | Grade 7 A | Guardian +2519****123

Overview

Personal

Enrollment

Attendance

Results

Fees

Audit

Attendance

94%

Average

82.5

Balance

Br 1,200

📚 Student Enrollment

Who uses it: Record Officers

What it does: Assign students to sections (classes) for the academic year. Supports transfers and ending enrollment.

Benefits: Keeps track of which class each student belongs to. Makes it easy to manage section changes and history.

Result: Class rosters are always accurate, and transfers are handled without paperwork.

Student Enrollment

Online section assignment and transfer.

Student Enrollment

Student	Current Section	Start Date	End Date	Status	Actions
Alem Tesfaye	Grade 7 A	2026-09-01	-	ACTIVE

🔗 Parent Verification

Who uses it: Record Officers, Administrators

What it does: Verify and link a guardian to a student. This is required before parents can use OTP login.

Benefits: Ensures that only authorised parents can access student data. Keeps school‑parent communication secure and controlled.

Result: Parents are verified and connected quickly, with full control retained by the school.

Parent Verification

Required before parent OTP access.

Guardian Details

Student

Alem Tesfaye

Guardian Name

Mulu Abebe

Phone

+251911234567

Relationship

Mother

Can receive SMS Can view grades Can view fees

Pending Requests

Alem Tesfaye | +2519****567 | Mother

PENDING

📅 Academic Year & Terms

Who uses it: Directors, Record Officers

What it does: Manage academic years, terms, and ranking configuration. Directors can lock terms and start rollover.

Benefits: Central control over the school calendar. Ensures grading, attendance, and reports are aligned with the correct academic periods.

Result: No confusion about which term is active – the system keeps everything in sync.

Academic Year and Terms

Manage terms, active year, ranking, and locks.

Academic Years

2026/2027 ACTIVE

Start 2026-09-01 | End 2027-06-30 | Ranking SECTION enabled

Term 1 Open Term 2 Open

2025/2026 Closed

Historical records locked.

🏫 Section Management

Who uses it: Record Officers, Directors

What it does: Create and manage sections (classes) per grade, assign homeroom teachers, and track capacity.

Benefits: Keeps class organisation clear. Helps balance student numbers and assign teachers appropriately.

Result: Class assignments are transparent and easy to adjust when needed.

Section Management

Sections with homeroom teacher assignment.

Sections

Grade	Section	Capacity	Enrolled	Homeroom	Status	Actions
7	A	45	42	Sara M.	ACTIVE

📖 Subject Management

Who uses it: Record Officers, Directors

What it does: List and manage subjects offered by the school, organised by grade. Subjects can be archived.

Benefits: Simple subject catalogue. Makes it easy to assign teachers and build reports.

Result: Subjects are consistent across all classes, and reporting is standardised.

Subject Management

Subjects by grade.

Subjects

Code	Name	Grade	Status	Actions
MATH	Mathematics	7	ACTIVE

👨‍🏫 Teacher Assignment

Who uses it: Record Officers, Directors

What it does: Assign teachers to sections and subjects for a given term. Defines what each teacher teaches.

Benefits: Clear mapping of teachers to classes. Ensures every subject has a responsible teacher, and teachers know their workload.

Result: No more confusion about who teaches what – staff and administration are aligned.

Teacher Assignment

Connect teachers to sections and subjects.

Teacher Assignments

Teacher	Section	Subject	Term	Actions
Sara M.	7 A	Math	Term 1

🔄 Year Rollover

Who uses it: Directors, Record Officers

What it does: A guided workflow to promote students to the next grade, repeat, or move sections. Staff review and confirm decisions.

Benefits: Makes the end‑of‑year process systematic and error‑free. No manual copying – the system prepares draft promotions based on grades.

Result: Promotions are accurate, transparent, and completed in days instead of weeks.

Year Rollover

Human-approved promotion workflow.

1 Source/Target

2 Copy Drafts

3 Decisions

4 Confirm

Student	From	Decision	To Section	Reason
Alem T.	6 A	PROMOTED	7 A	Met requirements
Hana B.	6 A	REPEATED	6 B	Incomplete results

✅ Attendance Entry

Who uses it: Teachers

What it does: Teachers mark attendance for their class. Works offline – entries are saved locally and synced later.

Benefits: Fast and reliable. Teachers can mark present, absent, late, or excused. Offline support means no lost data when internet is down.

Result: Attendance is completed in under 2 minutes per class, even without internet.

Attendance Entry

Offline-first attendance for assigned sections.

Offline - saved locally

Student	Present	Absent	Late	Excused	Note
Alem Tesfaye	Selected				-
Hana Bekele		Selected			Parent called

🔍 Attendance Approval

Who uses it: Record Officers, Directors

What it does: Record Officer reviews and seals daily attendance. Director can perform final review if needed.

Benefits: Ensures attendance records are correct and complete before being finalised. Provides oversight and accountability.

Result: Attendance records are accurate, approved, and auditable.

Attendance Approval

Record Officer daily seal; Director final review.

Submitted

12

Missing

2

Conflicts

1

Sections

Section	Teacher	Present	Absent	Late	Status	Actions
7 A	Sara M.	40	1	1	READY

🔄 Attendance Correction

Who uses it: Teachers (request), Record Officers (approve)

What it does: Teachers can request a correction to a previous attendance record. The reviewer (Record Officer) approves or rejects.

Benefits: Fix mistakes without losing data. Controlled process ensures corrections are documented and approved.

Result: Attendance data is always accurate, even when errors are found.

Attendance Correction

Teacher request and reviewer approval.

Teacher Request

Student

Alem T.

Date

2026-06-27

Requested Status

PRESENT

Reason

Student was present but marked absent by mistake.

Reviewer Queue

Student	Current	Requested	Actions
Alem T.	ABSENT	PRESENT

⚖️ Assessment Components

Who uses it: Directors, Record Officers

What it does: Configure the score components (e.g., classwork, midterm, final) and their weights for each subject and term.

Benefits: Flexible grading – schools can define their own components and percentages. Ensures transparent and consistent calculation of final grades.

Result: Grading is fair, transparent, and aligned with school policy.

Assessment Components

Configure score components and weights.

Order	Component	Weight	Max Score
1	Classwork	10%	10
2	Midterm	30%	30
3	Final	60%	60

Total weight 100% valid

✏️ Grade Entry

Who uses it: Teachers

What it does: Teachers enter marks for each student per component. Offline‑first – entries are saved locally and synced later.

Benefits: Simple and fast mark entry. Validation prevents out‑of‑range scores. Offline support means teachers can work anywhere.

Result: Grades are entered quickly and accurately, even in low‑connectivity areas.

Grade Entry

Offline-first mark entry.

9 pending sync

Student	Score	Status	Error
Alem T.	28	Pending sync	-
Hana B.	31	Invalid	Score cannot exceed 30

📈 Grade Aggregation & Approval

Who uses it: Teachers, Directors

What it does: Automatically calculates final grades based on component scores. Shows rank and identifies incomplete students.

Benefits: Saves hours of manual calculation. Provides a clear overview of class performance and identifies students who need extra attention.

Result: Report cards are generated instantly, and teachers can focus on helping struggling students.

Grade Aggregation

Calculate and approve term results.

Completion 40/42 complete. Incomplete students excluded from ranking.

Student	Total	Grade	Rank	Status
Alem T.	86.5	A	3	READY
Hana B.	-	-	-	INCOMPLETE

📝 Grade Correction Request

Who uses it: Teachers (request), Directors (approve)

What it does: Teachers submit a request to change a locked score. They must provide a reason and the requested new score.

Benefits: Transparent process for correcting grade errors. Prevents unauthorised changes and keeps a record of all corrections.

Result: Grades are fair and accurate, and any changes are properly documented.

Grade Correction Request

Teacher request for locked score change.

Student

Alem T.

Subject

Math

Component

Midterm

Current Score

24

Requested Score

27

Reason

Marked wrong row during offline entry.

Report card impact possible

✅ Grade Correction Approval

Who uses it: Directors

What it does: Director reviews and approves/rejects grade correction requests. This ensures final grades are accurate.

Benefits: Maintains integrity of the grading system. Gives the director control over final changes that affect report cards.

Result: Directors have final oversight, and parents trust the accuracy of report cards.

Grade Correction Approval

Director approval for locked score changes.

Student	Subject	Current	Requested	Teacher	Status	Actions
Alem T.	Math	24	27	Sara M.	PENDING

📄 Report Card Generation

Who uses it: Teachers, Directors, Record Officers

What it does: Generate draft report cards for a section. Once approved, they can be released to parents. Supports versioning.

Benefits: Automates the tedious report card creation. Ensures only complete and approved reports are released.

Result: Report cards are produced in minutes, not weeks, and are always accurate.

Report Card Generation

Versioned immutable report snapshots.

Student	Grades Complete	Attendance Final	Version	Status
Alem T.	Yes	Yes	v1	READY
Hana B.	No	Yes	-	BLOCKED

📃 Report Card View

Who uses it: Teachers, Parents, Students

What it does: Display a released report card. Staff, parents, and students can view the final report.

Benefits: Easy access to official results. Parents can see subject scores, grades, ranks, and teacher comments.

Result: Parents stay informed, and teachers save time by not printing and distributing paper reports.

Report Card View

Released report view for staff, parent, or student.

RELEASED v2

Alem Tesfaye

Grade 7 A | Term 1 | Released 2026-12-21

Subject	Score	Grade	Rank	Comment
Mathematics	86.5	A	3	Good progress
English	81	B	5	Consistent work

Present 58

Absent 2

Average 84

Rank 5

💰 Invoice List

Who uses it: Bursar / Finance Officer

What it does: Bursar view of all invoices. Shows total, paid, balance, and status.

Benefits: Easy tracking of fees and balances. Helps the bursar manage collections and identify overdue accounts.

Result: Fee collection is efficient, and financial records are always up‑to‑date.

Invoice List

Bursar invoice management.

Invoices

Invoice #	Student	Total	Paid	Balance	Status	Actions
INV-001	Alem T.	Br 2,500	Br 1,000	Br 1,500	PARTIAL

➕ Create Invoice

Who uses it: Bursar / Finance Officer

What it does: Bursar can create an invoice for a student, adding fee items (tuition, materials, etc.) with amounts.

Benefits: Simple invoice creation. Automatically calculates total. Helps keep fee records accurate.

Result: Invoices are created quickly and correctly, reducing billing errors.

Create Invoice

Create invoice with fee items.

Student

Alem Tesfaye

Issue Date

2026-06-27

Due Date

2026-07-10

Fee Items

Category	Description	Amount	Actions
Tuition	Term 1	Br 2,000
Materials	Books	Br 500

Total: Br 2,500

📄 Invoice Detail

Who uses it: Bursar / Finance Officer

What it does: View a single invoice with all payments, receipts, and the option to record a new payment or reverse a payment.

Benefits: Complete financial history for a student. Bursar can manage all payment actions from one place.

Result: Financial records are complete, and parent inquiries can be answered immediately.

Invoice Detail

Invoice, payments, receipts, and reversal actions.

Invoice INV-001

Total Br 2,500

Paid Br 1,000

Balance Br 1,500

Payments

Date	Amount	Method	Reference	Status	Actions
2026-06-20	Br 1,000	CASH	R-001	SUCCESS

💳 Record Manual Payment

Who uses it: Bursar / Finance Officer

What it does: Bursar records a cash or bank payment against an invoice. Updates the invoice balance automatically.

Benefits: Simple and secure cash handling. Generates a receipt automatically.

Result: Payments are recorded instantly, and parents receive proof of payment.

Record Manual Payment

Online-only Bursar action.

Invoice INV-001 balance: Br 1,500.

Amount

1500

Method

CASH

Payment Date

2026-06-27

Reference

CASH-2026-001

Note

Payment received at finance office.

↩️ Payment Reversal

Who uses it: Bursar / Finance Officer

What it does: Bursar can reverse a payment (e.g., due to error). Recalculates the invoice balance and logs the action.

Benefits: Corrects mistakes with full audit trail. Maintains financial integrity and accountability.

Result: Financial errors are fixed properly, and the audit log shows exactly what happened.

Payment Reversal

Danger action with invoice recalculation and audit.

Reverse Payment

Payment PAY-001 | Br 1,000 | CASH | Status SUCCESS

Invoice balance after reversal: Br 2,500

Reason

Payment recorded against wrong invoice.

🧾 Receipt Viewer

Who uses it: Bursar, Parents (for own child)

What it does: Display a payment receipt. Bursar and parents can view and download it.

Benefits: Provides official proof of payment. Easy to download and share with parents or auditors.

Result: Parents have instant access to payment receipts, reducing queries to the finance office.

Receipt Viewer

Receipt view for Bursar or parent.

Receipt RCPT-001

Student: Alem Tesfaye

Invoice: INV-001

Amount: Br 1,000

Method: CASH

Issued by: Bursar User

Issued at: 2026-06-27 10:30

👪 Parent Dashboard

Who uses it: Parents

What it does: Mobile‑friendly dashboard showing linked children, attendance, balance, and recent notifications.

Benefits: Gives parents a complete view of their children's school life – attendance, fees, and reports – in one simple interface.

Result: Parents are more engaged and satisfied, and the school receives fewer phone calls.

Parent Dashboard

Mobile-first parent view.

AFIFA ParentOnline

Linked Children

Alem Tesfaye

Attendance 94% | Balance Br 1,500

Hana Tesfaye

Attendance 90% | Balance Br 0

Recent Notifications

Report card released. Fee reminder due in 5 days.

Home

Student

Fees

Notices

Profile

👦 Parent Student Detail

Who uses it: Parents

What it does: Detailed view of a single child – attendance, reports, and fees.

Benefits: Parents can drill down into each child's academic and financial details without clutter.

Result: Parents feel connected to their child's progress and can support them better.

Parent Student Detail

Linked-child-only academic view.

Alem TesfayeLinked

Overview

Attendance

Reports

Fees

Attendance 94%

Latest report: Term 1 released

Balance: Br 1,500

💰 Parent Fee Ledger

Who uses it: Parents

What it does: View‑only fee summary and invoice list for parents.

Benefits: Parents can check outstanding balances and see payment history – improves transparency and reduces queries to the bursar.

Result: Fee transparency builds trust and reduces payment disputes.

Parent Fee Ledger

View only. No online payment in MVP.

Fee Ledger

Outstanding Balance

Br 1,500

Invoice	Balance	Status
INV-001	Br 1,500	PARTIAL

MVP: online payment is disabled.

🔔 Parent Notifications

Who uses it: Parents

What it does: Shows a log of system notifications for parents – attendance alerts, report card releases, etc.

Benefits: Keeps parents informed in real time. Reduces the need for phone calls to the school.

Result: Parents are always updated, and the school saves time on communication.

Parent Notifications

Basic parent communication log.

Notifications

Attendance Alert

Your child was marked absent today.

27 Jun 2026

Report Card Released

Term 1 report card is available.

20 Jun 2026

🔄 Sync Status

Who uses it: Teachers, Administrators

What it does: Shows the offline work queue – pending, failed, conflicts, and items needing review.

Benefits: Gives teachers and admins visibility into sync issues. Helps ensure offline entries are eventually uploaded.

Result: No data is lost – everything eventually reaches the server.

Sync Status

Offline work queue visibility.

Offline - 12 pending

Pending

12

Failed

2

Conflicts

1

Needs Review

3

Queues

Type	Count	Status	Actions
Attendance	5	PENDING
Grades	7	PENDING

⚠️ Sync Conflict Resolution

Who uses it: Teachers, Administrators

What it does: When a local change conflicts with a server version, users compare and decide which to keep or request approval.

Benefits: Prevents data loss and ensures consistency. Gives users control over resolving discrepancies.

Result: Data integrity is maintained even when conflicts arise.

Sync Conflict Resolution

Compare local and server values.

Type	Student	Reason	Local	Server	Actions
Grade	Alem T.	VERSION_MISMATCH	27	24

Review Panel

Local Value

27

Server Value

24

❌ Failed Sync Recovery

Who uses it: Teachers, Administrators

What it does: List of items that failed to sync due to network errors or validation issues. Users can retry or discard.

Benefits: Helps recover from sync failures. Provides clear error messages and actions to resolve.

Result: Technical issues are resolved quickly, and data is never permanently lost.

Failed Sync Recovery

Retry technical failures; fix validation errors.

Type	Student	Error	Retry Count	Actions
Attendance	Alem T.	NETWORK_ERROR	2/3
Grade	Hana B.	INVALID_SCORE	-

👥 User Management

Who uses it: Administrators, Directors

What it does: List of all staff users with roles (teacher, bursar, director, etc.). Admins can create, edit, or reset passwords.

Benefits: Centralised user control. Makes it easy to onboard new staff or deactivate accounts.

Result: Staff access is managed efficiently and securely.

User Management

Fixed-role user management.

Users

Name	Username	Role	Phone	Status	Last Login	Actions
Sara M.	sara.m	TEACHER	+251...	ACTIVE	Today

✏️ User Form

Who uses it: Administrators

What it does: Create or edit a staff user – assign role, language preference, and set password reset options.

Benefits: Simple form to add new staff. Ensures users have appropriate access rights.

Result: Staff onboarding is quick and consistent.

User Form

Create/edit staff users.

Name

Sara M.

Username

sara.m

Phone

+251...

Email

sara@example.com

Role

TEACHER

Language

Amharic

Active Require password reset on first login

📋 Audit Log

Who uses it: Directors, Administrators

What it does: Searchable log of critical actions (updates, deletions) with actor, time, and entity.

Benefits: Provides a full trail of who changed what and when – essential for accountability and compliance.

Result: The school has complete transparency and can investigate any issue.

Audit Log Viewer

Search redacted critical audit entries.

Time	Actor	Action	Entity	Summary	Actions
10:30	Sara M.	UPDATE	STUDENT	Status changed

🔍 Audit Detail

Who uses it: Directors, Administrators

What it does: Shows before‑and‑after values for a specific audit entry. Sensitive fields are redacted.

Benefits: Complete transparency on what changed. Useful for troubleshooting and reviews.

Result: Investigations are fast and thorough.

Audit Detail View

Immutable audit detail.

Time: 2026-06-27 10:30 | Actor: Sara M. | Action: UPDATE | Entity: STUDENT

IP: 192.168.1.1 | Device: android-abc123

Old Value

status: ACTIVE

phone: +2519****123

password_hash: [REDACTED]

New Value

status: SUSPENDED

phone: +2519****456

password_hash: [REDACTED]

📥 Bulk Student Import

Who uses it: Record Officers, Administrators

What it does: Upload a CSV/Excel file with student data, validate, preview, and import valid rows.

Benefits: Saves hours of manual data entry for new students. Handles errors gracefully.

Result: Large numbers of students are added in minutes, not days.

Bulk Student Import

Optional MVP import workflow.

1 Upload

2 Validate

3 Preview

4 Import

Drag CSV/Excel file here
or select file

Validation Results

Total rows 120

Valid 112

Errors 8

Row	Field	Error	Raw Value
7	DOB	Invalid date	2030-01-01